Contract Obligations

Contract Obligation Management

Take control of your contracts, understand where your contracts are and what's in them so you can take action.

Obligation Management is the ability of an organization to manage its obligations while ensuring that milestones and deliverables are being met throughout the life cycle.

More often these obligations have deadlines that stretch months or even years into the future.

Contracts are complex enough; but having to manage multiple contracts each with its own set of obligations, creates a labyrinth of deadlines that must be juggled, continuously.

See how obligations are managed in DocMinder^®

Manage Obligations in Three Steps

Step 1:Launch from Microsoft Word

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While reviewing a contract in Microsoft Word, you can launch DocMinder^®from the Quick Access toolbar, and then create task(s) based on the obligation(s) in the contract.

Step 2:Assign Responsibility with Tasks

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Manage contractual obligations through task-based assignments that include detailed instructions and automatically notify the assigned individual(s) to complete and fulfill the obligation(s).

Step 3:Automated Email Follow-up

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The assigned individual(s) receive an automated email notification that includes a link to the Progress Page to complete the assigned task(s).

It’s a “set it and forget it” system that takes care of follow-up.

Resources to Manage Multiple Obligations

Enter Multiple Obligations

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The Obligation Summary Page allows you to enter multiple obligation task(s) in one place.

Each obligation entered from a contract's Summary Page creates a task and needs to be assigned to the individual(s) responsible to fulfill and/or complete the task assignment.

Obligation Summary Page

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Obligation task(s) include details such as obligation type, assigned to, status, comments, etc., with automated email notifications that alert the individual(s) assigned when the obligation task(s) are due.

Contract Search Engine

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The Contract Search form provides quick and easy access to your contract data; you can perform searches based on contract metadata, contract type, contract status, effective date and more.

Contract Search Results

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Each row in the search results section of the Contract Search form represents a contract. View a specific contract's Summary Page or the associated Workflow by clicking the individual links.

With DocMinder^®you can stay ahead of your obligations with a contract management platform that goes well beyond notification alerts and task reminders for important dates.
- Audit Trail History to view a complete history of changes with time-date stamp;
- Advanced Escalations that notify management when task items are overdue;
- Full Text Searching to locate task items from a full-text search engine;
- Graphical Dashboards with ability to drill-down to view data at a glance;
- Export Reporting data to MS-Excel for further data analysis;
- Drag-and-Drop Workflow designer to create automated business processes;
- Microsoft Word Add-In to simplify contract reviews in a familiar environment;
- Digital Signature integration with AdobeSign or DocuSign products;
- Recurrences for task items based on a complex frequency of patterns;
For example, if an assigned stakeholder does not satisfy an obligation task before the due-date; DocMinder^®can automatically alert their manager via an Advanced Escalation email notification.

Some contract obligations have elements that repeat year after year. You can use the Recurrence feature to ensure these obligations will be properly managed throughout their life-cycle.

There are also simple features such as, Reassignment which make employee job transitions or terminations easy to manage. As employees come and go, you can transfer all future obligations managed by one individual and reassign it to the individual who will take over future obligations.